Document Controller (Site)

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We're looking for a detail-oriented and organized Document Controller to join our team on-site in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing all documentation processes at the site level, ensuring accuracy, compliance, and efficient workflow. You will work collaboratively with site teams and stakeholders to maintain comprehensive document control systems while supporting project objectives through meticulous record management and process improvement initiatives.

Responsibilities

Manage and maintain all site-based documentation processes, ensuring accuracy, completeness, and timely submission of project documents; Establish and oversee comprehensive document control systems and filing structures in compliance with organizational standards and UAE regulatory requirements; Coordinate with project teams, contractors, and stakeholders to collect, review, process, and distribute site documentation efficiently; Ensure all project documents are properly indexed, archived, and readily retrievable for audit, compliance, and reference purposes; Monitor document workflows and identify opportunities to streamline processes, reduce delays, and improve overall efficiency; Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards; Prepare and maintain accurate documentation reports, logs, and status updates for management review and stakeholder communication; Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations; Support site personnel with guidance on proper documentation procedures, best practices, and system usage; Identify, investigate, and resolve documentation discrepancies or non-compliance issues promptly and transparently; Maintain strict confidentiality and security of sensitive project documents and information; Analyze documentation trends and recommend process improvements to enhance organizational efficiency

Requirements

Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment; Demonstrated experience coordinating and managing documentation processes and activities; Strong proficiency with document management systems and software platforms; Advanced proficiency in Aconex or similar project management documentation tools; Meticulous attention to detail and unwavering commitment to accuracy in record-keeping and filing; Strong written and verbal communication skills in English; Proficiency with Microsoft Office Suite (Word, Excel, Outlook); Solid knowledge of filing systems, indexing methodologies, and document classification standards