Event Coordinator (On-call, Contractor)

On-call position supporting event execution, space readiness, and hospitality standards at the Esplanade in Phoenix, AZ. Reports to Senior Tenant Experience Director. Most shifts occur on weekends between 9:00 AM and 10:00 PM, depending on event schedules, with occasional weekday and after-hours availability.

Responsibilities

Provide day-of operational support for events and meetings held across Class A office building venues, including conference rooms and outdoor patio areas; Support pre-event setup and post-event tear down, including space configurations, furniture placement, décor setup, and operational walkthroughs; Coordinate vendors; Welcome guests upon arrival, assist with check-in, and help create a seamless onsite experience; Support seamless event execution through real-time coordination with catering, décor, music, janitorial, security, and additional operational partners

Requirements

1+ years of experience in venue operations, hospitality, events management, or premium guest-facing environments (e.g., hotels, conference centers, event venues, workplace hospitality); Hands-on experience with event execution and day-of operations, including troubleshooting issues and adapting quickly when plans change; Proven experience delivering five-star service in high-volume or high-touch environments; Adaptable and confident learning new systems for membership and program management; Creative and solutions-oriented, with an eye for presentation and the ability to identify thoughtful ways to elevate spaces, events, and the overall experience