Executive Assistant I

Provides complex, diversified, confidential, and comprehensive administrative support to executive leaders. Acts as an extension of the executive, managing time and priorities, and supporting key initiatives, using broad knowledge of organizational policies and procedures.

Responsibilities

Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support; Manages travel arrangements and expense reporting on executive’s behalf; Organizes all aspects of meetings, events, and travel, including agenda preparation, site selection, and document development; Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives; Initiates communications with other leaders as they relate to operational, strategic, and substantive matters; Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures; Develops complex documents and correspondence independently or with executive input; Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information; Establishes and maintains filing systems and confidential records; Assists with departmental budget administration; Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate; Serves as a resource for other administrative staff, answering questions and providing training

Requirements

High School Graduate; Typically requires 4 years in an administrative assistant position; Advanced time management and prioritization; High degree of confidentiality and discretion; Independent problem-solver and demonstrated ability to take initiative; Strong written and verbal communication skills; Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word); Ability to create and compile complex documents and presentations; Organizational ability and attention to detail; Effective presentation skills

Nice to have

2 years executive-level experience

Benefits

Paid Time Off programs; Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability; Flexible Spending Accounts for eligible health care and dependent care expenses; Family benefits such as adoption assistance and paid parental leave; Defined contribution retirement plans with employer match and other financial wellness programs; Educational Assistance Program