Executive Assistant

Scale AI is seeking a highly skilled Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will quickly learn each executive's working style and preferences, act autonomously or with little direction, and respond quickly when priorities change.

Responsibilities

Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members; Book travel including flights, accommodation and transportation; Manage bookings for client meals, events, and similar requests; Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries; Building strong relationships with key EAs and Chiefs of Staff of priority customers; Handle high-level administrative tasks such as email management, expenses, document preparation and team administration; Coordinate and plan internal team events, off-site meetings, and company initiatives; Manage any high priority / VIP meetings, guest visits, etc.; Plan and run team social events, keeping the events varied and within set budgets; Manage confidential information with utmost discretion and professionalism

Requirements

7+ years of experience as an executive assistant in a fast-paced environment; Exceptional organizational and time-management skills; Strong communication skills, both written and spoken; Proficiency in office productivity tools and ability to learn new software quickly; Experience in building and managing relationships with high-level external stakeholders, including government officials; Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved

Nice to have

Experience in the tech or AI industry

Benefits

Equity compensation; Comprehensive health, dental and vision coverage; Retirement benefits; Learning and development stipend; Generous PTO; Commuter stipend (if eligible)