Executive Assistant

We're looking for a full-time Executive Assistant to join our Global Executive Assistant team. This is a remote role based in Mexico City, Mexico. In this role, you'll play a key role in keeping our executive team running smoothly by serving as the operational backbone for an assigned group of executives — keeping calendars tight, travel seamless, and expenses accurate. The ideal candidate brings strong skills in calendar and meeting management, travel coordination, and expense management.

Responsibilities

Manage executive calendars, including scheduling and prioritizing meetings, events, and calls; Coordinate logistics for meetings, ensuring all necessary materials and resources are prepared in advance; Organize travel arrangements when needed, ensuring seamless itineraries and addressing last-minute changes; Manage expense reports: track and submit expense reports accurately and on time; Handle confidential information with discretion and maintain a high level of professionalism

Requirements

6+ years as an Executive Assistant supporting C-level executives; 6+ years of high-volume global calendar management across multiple time zones; 6+ years coordinating complex international travel; Demonstrated ability to support multiple executives simultaneously; 3+ years of G Suite experience (Google Calendar, Gmail, Drive); Proficiency in expense tools such as Concur; Stable employment history with demonstrated tenure in prior roles; Comfortable working flexible hours to align with executive time zones and availability; Fluent in English; Strong written and verbal communication skills; Experience supporting executives across US and UK time zones; AI literacy — comfortable using AI tools to improve efficiency and output quality; Strong skills in calendar and meeting management, travel coordination, and expense management

Nice to have

Background in a fast-paced SaaS or startup tech environment

Benefits

Corporate performance bonus; Christmas bonus (Aguinaldo) per local requirements; Medical, dental, vision and other local statutory benefits; Flexible PTO; Mentoring and career development opportunities; Local benefits and tax compliance handled through Remote.com