Executive Assistant

The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, providing support to the executive's functional team, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.

Responsibilities

Serve as a trusted business partner, managing time, priorities, and communication for the Chief Executive Officer (CEO), Chief Operating Officer (COO) and VP Public Affairs, Communications and Sustainability (PACS); Help manage calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation; Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, group activities and travel arrangements; Anticipate needs and act independently to resolve issues before they arise; Maintain strong follow-up routines with internal teams and external stakeholders; Partner with other Executive Assistants to align calendars and support cross-functional projects; Manage expense reports, coordinate invoices, memberships, registrations, and ad hoc projects with accuracy and timeliness; Build trust quickly with new stakeholders and maintain open communication; Identify opportunities to streamline processes and improve efficiency

Requirements

Bachelor's degree preferred or equivalent experience; 5+ years supporting top level executives in fast-paced, high-growth environments; Strong project management skills with experience coordinating complex events and initiatives; Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel); Exceptional organizational skills and ability to manage multiple priorities under pressure; High level of discretion, professionalism, and judgment; Comfortable holding others accountable and influencing outcomes with tact; Flexible and adaptable to changing priorities and work styles; Ability to work primarily onsite with occasional travel

Nice to have

Fearless communicator who thrives in dynamic environments; Skilled at anticipating needs and solving problems independently; Positive, resourceful, respectful and committed to building team culture

Benefits

Comprehensive medical, dental, and vision coverage, effective day one; Supplemental health plans (hospital indemnity, accident, and critical illness insurance); Paid Time Off; Paid parental leave & adoption assistance (up to $10,000); Parental support & family care benefits, including childcare resources and lactation support; 401(k) with up to 9% employer match; Wellness reimbursement (up to $500 for qualified wellbeing expenses); Employee Assistance Program (EAP); Company-paid life insurance and short-term disability; Employer HSA funding (for HDHP participants); Tuition reimbursement (up to $10,000) and student loan repayment ($200/month); Learning & development programs; Rewards & recognition, matching gifts, free product, and Business Resource Groups