Executive Assistant to Senior Management

Kronospan is a world-leading manufacturer of wood-based panels and related products for the furniture, interior design and construction industries. With operations in more than 40 countries, we are an international company combining operational excellence, innovation and a strong entrepreneurial spirit.

We are looking for a highly organized, proactive and reliable Executive Assistant to join our Management Secretariat team in Luxembourg.

You will support the local senior management as a team and play a key role in ensuring that the Management Secretariat runs smoothly.

You will be a central point of coordination, making sure that information, administrative matters and requests are followed up efficiently and that everything runs smoothly behind the scenes.

Responsibilities

Support senior management with day-to-day administrative and organizational matters,; Coordinate activities and liaise with Kronospan sites, authorities, banks, suppliers and other stakeholders,; Manage correspondence, calls, documentation and filing,; Prepare business correspondence in German and English,; Coordinate translations, official documents, apostilles and notary matters,; Organize meetings, conferences, events and prepare agendas, presentations and meeting materials,; Organize business travel, accommodation, car rental and visa processes,; Prepare reports and management documents,; Coordinate and distribute activities within the Executive Assistant / Secretariat team to ensure smooth and continuous support,; Handle various ad-hoc administrative and organizational tasks.

Requirements

2–3 years of experience in an Executive Assistant, Assistant, Office Coordinator or similar role,; Fluent German and English – both written and spoken,; French is a strong advantage,; Excellent organizational and communication skills,; Proactive, solution-oriented and able to take initiative,; Strong attention to detail and ability to manage multiple priorities,; Excellent time and stress management skills,; Good knowledge of Microsoft Office,; Discreet, reliable and comfortable working with confidential information,; High-school qualification required, higher education is an asset,; Willingness to relocate to Luxembourg.