Executive Assistant to the Chief Executive Officer

We’re RCL - Reitmans Canada Limited. We’ve been part of the fabric of Canada’s fashion landscape since 1926, and today, we’re elevating our iconic brands – Reitmans, RW&CO, and PENN. Penningtons – more than ever before.

Our vision is to empower Canadians to live confidently, and our mission is to create collections of uncompromising style and quality for all.

With close to 400 stores nationwide and collections designed right here at home, in Canada, we offer an exceptional customer experience. What drives us? A clear vision, unwavering commitment to our customers, and the passion of our thousands of employees across the country.

The Role, Simply Put

This is a high-impact, high-trust role at the center of the business.

As Executive Assistant to the CEO, you operate as a strategic partner—bringing order to complexity, sharpening priorities, and enabling the CEO and Executive Leadership Team to perform at their best.

This is not a reactive role. It’s about anticipating needs, guiding outcomes, and elevating how the business operates.

Responsibilities

Own and optimize the CEO’s calendar across internal priorities, Board commitments, and external engagements; Act as a key liaison between the CEO and stakeholders, ensuring seamless coordination across both professional and, when required, personal scheduling; Manage and prioritize communications—screen, respond, and redirect emails while ensuring timely follow-ups on key actions and deadlines; Act as a filter: surface what matters most, reduce noise, and protect the CEO’s focus; Anticipate risks, resolve scheduling or operational conflicts, and stay consistently two steps ahead; Bring structure and clarity to meetings—prepare materials, track decisions, and ensure strong follow-through; Support execution across the Executive Leadership Team by monitoring priorities and outcomes; Draft and manage executive-level communications with clarity and precision; Handle sensitive matters with a high level of discretion, judgment, and professionalism; Contribute to elevating standards and best practices within the Executive Assistant community

Requirements

7 + years of experience as an Executive Assistant, including at least 3 years supporting C-level executives (ideally a CEO in a publicly traded environment); Exceptional organizational skills and strong attention to detail; Proven ability to prioritize independently and exercise sound judgment; Excellent communication skills, both written and spoken, in English and French, with the ability to collaborate stakeholders, partners and across teams beyond Quebec; A calm, solutions-oriented mindset with a high level of discretion; Strong proficiency with office productivity tools, with a proactive approach to leveraging automation and AI to improve workflows and efficiency; College or university degree in a related field

Nice to have

You naturally think ahead and anticipate needs before they arise; You bring structure and clarity to ambiguous or fast-moving situations; You are highly organized without losing sight of strategic priorities; You are confident making decisions and taking ownership; You communicate clearly, concisely, and with impact; You navigate complexity with calm, precision, and sound judgment