Executive Support Assistant

Performs routine and non-routine duties requiring high level administrative skills and proficiency for the Office of the Chair. Responsible for numerous departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University. Supports the Department Vice Chairs and Division Heads and their support staff by providing comprehensive staff assistance with day-to-day activities.

Responsibilities

Performs routine and non-routine duties requiring high level administrative skills and proficiency for the Office of the Chair; Maintains communication with regional counterparts in arranging regional business meetings and conferences; Schedules, maintains, and prioritizes a calendar of appointments, meetings, and national and international travel; Independently prepares documentation, such as writing and drafting correspondence and memos on behalf of the Chair and Division Chiefs; Drafts a monthly department newsletter for faculty and staff; Produces monthly department faculty meeting agenda, meeting slides/presentation, and minutes; Provides practical project management, including organizing, scheduling, and coordination of departmental events; Acts as department advancement liaison responsible for planning, implementing, and managing a comprehensive advancement program; Ensures fiscal responsibility of program and ensures program cost effectiveness for all events; Answers, screens, and initiates telephone calls and greets visitors; Other duties as assigned

Requirements

Associate's degree and 3 years related work experience including at least 1 year in an executive administrative capacity in an academic office or project management, or the equivalent experience in business; or equivalent combination of education and experience; Excellent interpersonal, organizational, and communication skills both verbal and written; Strong attention to detail, proofreading ability, and the ability to maintain confidentiality at all times

Nice to have

Bachelor's degree; Proficiency in Outlook, navigating through Internet, knowledge of Microsoft Office Suite, Access, and HRIS System