Executive Virtual Assistant / Accounting Real Estate Support

Overview

Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow.

Tools You’ll Use

- QuickBooks – bookkeeping, expense tracking, reconciliation.
- Buildium – rent collection, tenant records, owner payouts.
- Microsoft Excel / Google Sheets – data tracking and reports.
- Adobe Premiere Elements / Windows Photos – simple media edits.
- Email, Texting Platforms, and VoIP – tenant and client communication.

Growth Path

- Start part-time (20 hours/week) focused on key admin, bookkeeping, and property tasks.
- Expand to full-time (40 hours/week) as trust, workflow mastery, and business needs grow.

Success Indicators (First 90 Days)

- Inbox and calendar consistently organized and up to date.
- Tenant and vendor communications handled professionally and promptly.
- Bookkeeping entries accurate and reconciled monthly.
- Media and listings completed on time with quality presentation.
- Positive feedback from owners on responsiveness and initiative.

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

NO TRACKER. NO PROBLEM

Responsibilities

Administrative & Executive Support; Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow.; Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs.; Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling.; Prepare reports, track projects, and maintain digital filing systems for companydocuments.; Real Estate Operations; Support property management activities using Buildium (or similar software).; Record rent payments, update tenant information, and apply early paymentdiscounts.; Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.; Handle tenant screening and application tracking, assist in coordinating move-ins and move-outs.; Manage buy/sell property listings, coordinate showings, and liaise with clients as needed.; Bookkeeping & Financial Support; Record and reconcile transactions in QuickBooks.; Support monthly reconciliations for property management accounts.; Coordinate trust account payments and ensure records align with Buildium entries.; Prepare simple financial summaries and assist with tracking expenses or receipts.; Marketing Support; Edit and upload photos and videos for property listings and social media.; Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools.; Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar.; Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).

Requirements

3+ years of experience in real estate, executive assistance, or property management support.; Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar).; Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools.; Excellent English communication skills (written and verbal).; Strong organizational and multitasking abilities, with a high attention to detail.; Comfortable handling a blend of business and personal assistant tasks.; Reliable internet connection, computer, and ability to work U.S. Eastern hours.

Nice to have

Experience managing rental property portfolios or working with real estate agencies.; Basic understanding of U.S. real estate terms, lease agreements, and rental processes.; Familiarity with Google Workspace or Microsoft Office Suite.; Strong communication etiquette and comfort in client-facing correspondence.