Expenses Administrator

Are you a detail-driven finance or payroll professional looking for your next challenge? We are looking for an Expenses Coordinator to join our People Experience team to process the end-to-end employee expense process. In this newly created role, you’ll ensure expense claims are processed accurately, on time, and in strict alignment with company policy and HMRC regulations.

Responsibilities

Review and approve claims, manage manual expenses, process overseas travel advances, and execute bi-weekly payment runs (including BACS payment files); Routinely track, audit, and reconcile active advance accounts to maintain balance sheet integrity and guarantee accurate reporting; Act as the first point of contact for escalated expense queries, providing clear advice on policy while investigating and resolving complex or disputed claims; Ensure all processing strictly adheres to HMRC rules and internal financial controls, including monitoring, reconciling, and offsetting outstanding expense advances before payment runs; Maintain accurate employee records within the expense system and produce general ledger reports to assist Finance with month-end reconciliations; Collaborate cross-functionally to refine workflows and enhance the overall employee experience

Requirements

Proven experience processing complex employee expenses or working in a similar finance, payroll, or shared services administration role; Solid practical understanding of HMRC expense rules and statutory regulations; Excellent numerical capabilities with high accuracy in processing sensitive financial data; Strong time-management skills with the ability to prioritize high-volume workloads and hit strict deadlines in a fast-paced environment; Excellent verbal and written communication skills across multiple channels (Teams, email, phone) with a helpful, service-oriented mindset; Proficiency in Microsoft Office (especially Excel) and familiarity with Google Workspace

Benefits

25 days holiday plus extra day after three, five and ten years; scheme to buy extra holiday; extra day's paid leave to volunteer; big moment day; bonus scheme; pension contributions matched up to 6% with salary sacrifice; healthcare cash plan; car lease scheme; wellbeing support 24/7 assistance programme; discounts including 15% off Reach marketplace; interest-free loans for season tickets and technology; enhanced family leave and flexible policies; equal opportunities employer