Facilities and Administration Coordinator

The Facilities and Admin Coordinator is responsible for coordination of the camp operations, facility administration, training facilities, contractor support, housekeeping oversight, maintenance follow-ups, procurement administration, and compliance reporting within the Refinery Site. The role ensures that accommodation facilities, offices, training rooms, and operational support services are maintained to a safe, clean, and efficient standard while supporting daily refinery operations through administration and co-ordination.

Responsibilities

Coordinate camp operations, facility administration, training facilities, contractor support, housekeeping oversight, maintenance follow-ups, procurement administration, and compliance reporting within the Refinery Site; Answer telephones, screen calls and take messages; Prepare documents, presentations, correspondence, and official information releases; Coordinate internal and external meetings; Comply with company requirements and systems relating to SAPS, HSEC & Quality and other company policies; Coordinate employee accommodation and room allocations; Conduct routine inspections of camp rooms, offices, training rooms, and common areas; Supervise housekeeping activities and cleaning schedules; Coordinate maintenance requests and track work orders; Coordinate booking and scheduling of training rooms and meeting facilities; Monitor office supply stock levels and raise purchase requisitions; Coordinate contractor access, attendance, and site requirements; Prepare weekly and monthly administrative reports; Ensure compliance with company procedures and refinery policies; Raise purchase requisitions and purchase orders

Requirements

Bachelor’s in business management or related discipline; Minimum 3–5 years’ experience in administration, camp coordination, facilities management, or site support services within mining, oil & gas, refinery, or industrial environments; Experience coordinating contractors, training facilities, and maintenance activities; Experience raising purchase orders and handling procurement processes; Familiarity with reporting and compliance requirements in an industrial environment; Strong organizational and coordination skills; Good communication and interpersonal abilities; Ability to multitask and work under pressure; Proficient in Microsoft Office applications (Excel, Word, Outlook); Possess a valid PNG Driver’s License - Class 3; Knowledge of procurement and administrative systems; Attention to detail and problem-solving ability; Understanding of workplace health and safety requirements; Ability to work independently and within a team environment

Nice to have

Additional training in Facilities Management, Procurement, or Administration is an advantage