Facilities Coordinator

Atoms builds Physical AI, real-world robots for the industries that move civilization forward, starting with food, mining, and transport. This role is based in the San Francisco office and requires onsite work five days a week. The Facilities Coordinator coordinates construction, renovation and demolition projects, manages vendors and contractors, plans space use with engineering teams, and tracks equipment, budgets and compliance requirements.

Responsibilities

Coordinate construction, renovation and demolition projects from planning through completion, keeping work on schedule and minimizing disruption to the team; Source, schedule and manage outside vendors and contractors for furniture assembly, equipment installation and moving large or heavy items; Partner with engineering teams to plan and make the best use of space, including labs, shop areas, storage and desks; Order and track equipment, supplies and consumables, and maintain inventory and vendor relationships; Collaborate with the Real Estate team on project timelines, move-in dates and site readiness; Serve as the on-site point of contact for contractors and vendors on engineering space projects, from build-outs and lab setups to equipment installs and moves; Track project budgets, quotes, purchase orders and invoices; Help make sure spaces meet safety, access and compliance requirements

Requirements

2+ years of experience in facilities coordination, office operations, construction coordination or a related role; Experience coordinating construction, renovation or move projects with contractors and vendors; Strong vendor management skills, including getting quotes, scheduling, and holding vendors to timelines and quality; Highly organized, and able to juggle several projects and shifting priorities at once; Experience with purchasing, inventory tracking and managing budgets; Clear, proactive communicator who works well with engineers, real estate partners and outside vendors; Comfortable being hands-on and on-site, including occasional lifting and walking active job sites; Working knowledge of workplace safety practices

Nice to have

Familiarity with building codes, permits, or engineering and lab environments

Benefits

Medical, Dental, Vision, Disability, and Life Insurance; Flexible Spending Account / Health Savings Account Options; 401(k); Equity; Sick Time, Unlimited Flexible Time Off, and Paid Holidays; Paid Parental Leave; Pre-Tax Commuter Benefit Plan; Team lunch in SoMa office every Tuesday and Thursday