Facilities Manager

JLL empowers you to shape a brighter way. Deputize for the Senior Facilities Manager by managing all aspects of the Facilities services on the client site, ensuring the smooth running of day-to-day Facilities operations on the client site. Take the lead for day-to-day soft services with a focus on the cleaning contract and all JLL & Christie's suppliers. Assist with ad-hoc works requests, planned maintenance (Corrigo), raising of POs, managing budgets and invoicing for the Facilities OPEX budget. In the absence of the SFM, lead on stakeholder management, building engagement with site users, managing a busy small works projects schedule and helping guide the client into better ways of working. Always ensuring a high service quality.

Responsibilities

Deputize for the Senior Facilities Manager; Manage day-to-day Facilities operations and soft services, including the cleaning contract and JLL & Christie's suppliers; Assist with ad-hoc works requests, planned maintenance (Corrigo), raising POs, managing budgets and invoicing for the Facilities OPEX budget; Coordinate ad hoc requests for events and exhibitions; Act as link between internal clients and onsite maintenance & cleaning teams; Point of contact for furniture and office supplies; Manage small internal moves and office space optimisation; Lead on smaller works and installations onsite; Champion sustainability and energy conservation; Manage vendor and contract relationships, including monthly contractor meetings and onboarding of vendors; Manage the Corrigo system to ensure tickets are completed within SLA; Manage minor works and repairs under €30,000; Ensure health and safety compliance, including reporting of malfunctions and near-misses, inspection reports and audits; Manage budget forecasting, purchase orders and invoices in JDE; Conduct regular walkabouts and pre-exhibition walkthroughs; Cover for the Facilities Managers remotely during absences

Requirements

Self-motivated person and able to play in a team; Confident and smart appearance; Fluent in English & French; Ability to multi-task and be very well organised; Excellent organisational skills; Strong stakeholder management skills; Strong interpersonal skills with training experience to guide multifunctional teams; Good finance knowledge; Excellent PC skills, proficient in Microsoft Word, Excel, Outlook; Interest in continuous improvement and development; Driven to meet deadlines, manage time effectively and work in a pressurized fast paced environment; Appetite to develop and progress in FM or building related discipline; Basic understanding of building engineering systems (HVAC, water systems, first fix); Solutions-focused mindset; Agility and adaptability; Problem-solving under pressure; Process improvement orientation; Strong influencer; Proactive and visible

Nice to have

Appetite to develop and progress in FM or building related discipline; Basic understanding of building engineering systems (HVAC, water systems, first fix)