HR Coordinator

The HR Coordinator will provide essential administrative and operational support to the Human Resources team with a primary focus on onboarding, training coordination, and day-to-day HR activities. This position plays a key role in ensuring an organized, efficient, and positive employee experience. The ideal candidate is detail-oriented, dependable, and able to handle multiple tasks while maintaining accuracy and confidentiality. This role supports HR operations.

Responsibilities

Sit in/be involved with employee relations/complaint cases, including documentation and note-taking; Coordinate all onboarding activities, including scheduling, paperwork collection, new hire communication, and first-day preparations; Prepare onboarding materials and ensure new hires complete required documentation; Educate new hires on basic HR policies, procedures, and site-specific expectations; Assist in planning orientation sessions and ensuring a smooth transition into the organization; Support training initiatives, including scheduling, tracking attendance, and managing training materials; Help coordinate external training programs, including partnerships with local colleges when applicable; Maintain training records and update training databases; Assist with maintaining employee personnel files, medical files, and compliance documentation; Update employee information in HRIS under the direction of HR leadership; Provide general administrative support to the HR team, including report generation, scheduling, and data entry; Post communication materials throughout the plant (notices, announcements, reminders); Support employee inquiries by directing employees to appropriate resources or HR team members; Assist with processing employee status changes, transfers, and leave documentation; Respond to routine employee questions regarding onboarding, training, or basic HR procedures; Maintain confidentiality of all employee and company information in compliance with policies and regulations; Support HR team with special projects and additional duties as assigned

Requirements

Associate degree preferred; Bachelor’s degree a plus; 2-5 years of experience in Human Resources or administrative support; Ability to read, write, and communicate clearly in English; Proficiency in Microsoft Office and comfort with HR systems/data entry; Strong organizational skills with high attention to detail; Ability to prioritize tasks and work independently with guidance; Strong internal customer service mindset; Reliable, punctual, and comfortable in a fast-paced environment

Nice to have

Experience in manufacturing or high-volume production environments; Experience supporting training or onboarding programs; Familiarity with both union and non-union workplaces (not required); Experience with HRIS platforms