HR Partner

The HR Partner supports and manages day-to-day human resources operations at AOA, with primary responsibility for HR generalist functions and additional ownership of essential HR coordination and administrative processes. This role partners with employees and managers across the employee lifecycle, including recruiting, onboarding and offboarding, payroll coordination, benefits and leave administration, employee relations, HRIS administration, compliance, and employee engagement. The HR Partner is expected to manage routine HR matters independently, maintain accurate and confidential records, coordinate key programs and communications, and escalate complex or sensitive matters to the appropriate leadership.

Responsibilities

Draft and distribute routine HR communications; Coordinate all-team events, anniversary celebrations, wellness initiatives, recognition activities, and other employee engagement programs; Prepare all-team meeting agendas and support meeting logistics and note-taking; Serve as a primary point of contact for employees and managers regarding HR policies, procedures, benefits, leave, and general employment questions; Support employee relations processes and documentation, escalating investigations, corrective action decisions, and high-risk matters to the HR Manager; Assist with reviewing and updating policies, procedures, and handbook materials; Partner with department leaders on staffing needs and coordinate recruitment from job posting through offer; Coordinate background checks and employment eligibility verification; Prepare offer letters and support hiring decisions; Manage onboarding and coordinate offboarding processes, including I-9 completion, payroll and benefits setup, separation documentation, and COBRA notifications; Maintain employee records and payroll data within Paylocity; Review employee timecards, process payroll changes, and perform payroll calculations and preview reviews; Respond to employee payroll inquiries and support year-end payroll activities and audits; Administer benefits processes, including new-hire enrollment, qualifying life event changes, and annual open enrollment logistics; Assist with monthly benefits invoice reconciliation and reconcile enrollment changes between Paylocity and vendor systems; Coordinate leave administration and related documentation; Maintain accurate employee information in Paylocity and other HRIS/ERP systems; Ensure HR records are audit-ready and compliant; Run standard HR reports, prepare employment verification letters, and maintain organizational charts; Organize and maintain the HR shared drive and personnel files; Track HR deadlines, required documentation, and action items; Maintain HR metrics including turnover, headcount, recruiting, and benefit participation reports; Own the administrative coordination and day-to-day execution of the AOA Summer Internship Program; Maintain the intern calendar and coordinate intern orientation, training, events, and offboarding

Requirements

Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred; equivalent combinations of education, professional certifications, training, and directly related work experience may be considered in lieu of a degree; Approximately 1–3 years of relevant HR experience, preferably in a generalist or broad HR operations role; Working knowledge of recruiting, onboarding and offboarding, benefits and leave administration, employee relations, and HR documentation; Understanding of applicable federal, state, and local employment requirements and a commitment to maintaining compliance; Experience with Paylocity or another HRIS platform preferred; proficiency with Microsoft Word, Excel, and Outlook; Strong written and verbal communication, organizational, problem-solving, and conflict-resolution skills; Ability to manage multiple priorities in a fast-paced environment, exercise sound judgment, and work collaboratively with employees and leaders; High level of integrity, discretion, attention to detail, adaptability, and commitment to continuous improvement

Nice to have

Experience with Paylocity or another HRIS platform

Benefits

AOA will provide a computer, software, and workspace; Business driving reimbursed at the current IRS rate