Office Assistant Senior

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.

Responsibilities

Determines eligibility for programs funding in following policies and program directives; Performs data entry for record keeping, tracking, registration, inventory and ordering; Maintains inventory of perishable/non-perishable supplies and materials; Updates and maintains computer records at the office, County and State of Michigan level; Processes invoices as accounts payable/receivable, prepares and submits requests for payment of invoices and posts payment entries; Answers procedural questions regarding departmental functions, duties, actions and procedures, schedules appointments, sets court dates; Assists customers in person, online or over the telephone; Receives, processes and deposits payments for fees, fines, assessments, permits and tax payments, prepares daily bank deposits; Performs bookkeeping to balance accounts, requests checks, makes journal entries, maintains spreadsheets; Prepares a variety of documents and correspondence using personal computers, printers, email and other electronic means; Operates computer database software programs required for efficient operation of services; Manages and accounts for petty cash operations; Arranges Interpreter Services, coordinates scheduling and processes billing arrangements; Enters payroll data, runs verification reports, splits time to multiple funding sources; Audits accounts (internal/external), verifies debits/credits, applies appropriate adjustments and updates account status; Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms for correction and resubmission; Maintains department, program and office operational records; Provides office administration and phone support to department staff, supervisors, managers and directors; Schedules appointments, events, hearings and meetings for staff, consultants, attorneys and others; Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines; Performs related duties as assigned

Requirements

High school diploma or GED equivalent; One (1) year of office clerical work experience; Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel; Effectively speak, write and understand the English language

Nice to have

Associates degree or higher; Three (3) or more years of office clerical, bookkeeping or accounting related work experience; Effectively speak, write and understand a language other than English; Knowledge of accounts receivable and payable procedures; Knowledge of payroll processing and timekeeping; Knowledge of database applications and report writing

Benefits

Medical, dental and vision coverage with no monthly premium to employees for single, two (2) person or family coverage; Health care, dental and vision benefits effective the first day of employment