OFFICE CLERK - OPERATIONS

Please note: You must be permanent in the Clerical Associate title or reachable on the current Clerical Associate civil service list to be eligible for these positions.

About the Division

The Operations Division provides the essential legal support outputs that enable attorneys and support professionals to work efficiently and confidently. This includes handling legal papers; creating, refining, and reproducing documents; managing data and electronic filings; delivering and serving materials; and supporting daily court activity. The Division also dedicates sustained attention to strengthening its methods, assessing workflows, and enhancing the practices and tools that underpin consistent, high-quality service to the Department and the public it serves.

Job Description

Duties may include, but are not limited to, general clerical tasks, such as reviewing and preparing primarily legal documents, data entry, filing, opening and sorting mail for distribution, answering phones and relaying messages, scheduling appointments, and other special projects as needed. May also include walking or using public transportation to pick-up, deliver, serve and/or file legal documents and files throughout the boroughs. Must maintain extensive and detailed automated logs. May supervise and instruct a small unit engaged in clerical activities; plan, assign, and review the work of subordinates; and serve as primary assistant to a supervisor of a section or unit, as operationally required.

CLERICAL ASSOCIATE - 10251

Responsibilities

Responsible for the intake, logging, routing, and docketing of a diverse legal documents and requests; Process requests received electronically, verbally, and written; Excellent written and oral communication skills and the ability to multi-task with flexibility and efficiency while achieving required productivity levels.; Perform data entry into in Law Department database and update various document types for multiple legal divisions. Expertise in applicable data entry and Microsoft Office applications is required.; Assist in daily processing of critical time sensitive documents; May receive documents served on the city at our Service Window; Pick-up and/or deliver items; File and/or serve legal documents; Sort mail based on type and perform multi-level sorts; Work with mail equipment and various package vendors systems for mail processing; Scan or photocopy litigation documents and files; Work on special projects as required; Cross train in various areas within the Division

Requirements

Qualification Requirements; A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.; Skills Requirement; Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.