Office Coordinator (Working Student)

We are looking for an energetic, organized, and proactive Working Student - Office Coordinator to become the heartbeat of our Berlin workspace. In this role, you will be the driving force behind a smooth, welcoming, and highly efficient daily office environment. Balancing 20 hours a week around your studies (3 days per week) you will manage day-to-day office operations, support our team, and help cultivate a vibrant workplace culture. This is a fantastic opportunity to gain hands-on operational and administrative experience in a fast-paced, international business environment.

Responsibilities

Workspace Management: Act as the main point of contact for the Berlin office, ensuring the workspace remains professional, organized, welcoming, and tidy at all times; Inventory & Supplies: Proactively manage and restock office inventory, including kitchen supplies, snacks, beverages, and stationery; Vendor Relations: Liaise and build positive relationships with external service providers, including cleaning staff, couriers, building management, and suppliers; Facilities Maintenance: Oversee the functionality of office equipment (printers, coffee machines, meeting room tech) and promptly coordinate maintenance or repairs when needed; Health & Safety: Assist in maintaining basic workplace health, safety, and security standards, ensuring a safe environment for all employees; Visitor Management: Warmly welcome guests, candidates, and visiting international colleagues, ensuring they have an exceptional on-site experience; Event Coordination: Take a lead role in bringing our team together by planning and organizing weekly team lunches, office celebrations, seasonal parties, and cultural events; Community Building: Act as a culture champion, brainstorming new ideas to make the Berlin office an inspiring and fun place to work; Access Control: Coordinate the logistics for office access, managing key cards, fobs, and desk allocations for new starters, guests, and departing employees; Financial Admin: Assist with basic office finances by organizing and processing office-related invoices, receipts, and maintaining simple trackers for monthly office expenses

Requirements

Current Student Status: You are currently enrolled in a Bachelor’s or Master’s program at a university in Berlin/Brandenburg, with at least 1 year left of studies; The Right Attitude: You are naturally organized, detail-oriented, and possess a "no task too small" mentality. You love solving problems and helping others; Communication Skills: Fluency in English (our company language) and a strong command of German (essential for communicating with local suppliers, landlords, and German administrative bodies); Tech Savvy: Comfortable using standard workplace tools (e.g., MS Office/Google Workspace, Slack); Availability: Ability to work on-site in our Berlin office across 3 days a week, with flexibility during exam periods

Benefits

30-day holiday allowance; work from abroad policy enabling employees to work remotely for up to another 30 days per year (pro rated); €500 annual budget for professional growth; leadership cafés; on-the-job training; accident insurance; disability insurance; direct insurance (bAV); travel insurance; gym membership contribution; enhanced family leave; mental health platform; pet-friendly office