Operations Associate

We are seeking an Operations Associate who will support the Operations Managers and Chief of Staff in keeping day-to-day business operations running smoothly. This is an early-career role for someone who is organized, eager to learn, and ready to take on real operational work—from record-keeping and admin to supporting finance, contracts, and process improvements—with clear guidance from ops leadership.

Responsibilities

Supporting accurate, organized record-keeping across Google Drive, Notion, and archives, including timely updates and version control; Assisting with accounts payable/receivable workflows: invoice processing, tracking, reconciliations, and follow-ups; Helping maintain contract and compliance document workflows under the guidance of Operations Managers; Preparing operational documents such as reports, spreadsheets, and briefing notes; Supporting administration of tools and systems (Google Workspace, accounts/licenses) and monitoring shared inboxes as needed; Collaborating across teams to keep operational work moving smoothly; Contributing to process improvements and special projects that expand what the ops team can deliver

Requirements

Recent graduate, Bachelor degree, or 0–2 years of experience in an administrative, operations, finance, or project coordination role; Strong attention to detail and organization; comfortable managing multiple small workstreams with clear priorities; Proficiency with Google Workspace (Docs, Sheets, Drive); Comfort working with numbers, invoices, and structured processes; Strong written and verbal communication skills; Eager to learn financial operations, compliance, and contract workflows in a fast-paced environment; Comfortable in a remote, dynamic team where priorities can shift

Nice to have

Familiarity with Notion or similar tools; Prior exposure to AP/AR or bookkeeping; Curious and eager to learn; Process driven; Meticulous about accuracy and follow-through

Benefits

Competitive salary and benefits; Fully remote team; Opportunity to work on web-scale crawler and knowledge graph development