Payroll Manager

We are seeking a detail-oriented and proactive Payroll Manager to join our HR team. This position will be responsible for payroll processing for integrated entities on our platform. The ideal candidate will have a strong background in payroll administration, project management skills, and experience guiding and mentoring others.

Responsibilities

Multi-state Payroll Processing for assigned pay groups, ensuring accuracy and timeliness; Maintain and update payroll records, including new hires, terminations, and changes in employee status; Reconcile payroll discrepancies and resolve any issues related to payroll processing; Prepare and distribute payroll reports to management and finance teams; Collaborate with the HR team to support employee inquiries related to payroll, taxation, and benefits; Complete payroll, tax, and benefit audits to verify that all systems remain up-to-date and accurate; Coordinate with cross-functional teams, including HR, IT, and Finance, to ensure seamless integration of new systems and processes; Conduct system audits and data migration activities to ensure accuracy and completeness; Assist with preparing training sessions for new acquisition teams on payroll and benefits processes and systems; Process 401k changes and fundings; Assist with benefit and tax reconciliations; Guide, mentor, and develop team members to support their growth and performance; Develop and maintain documentation related to payroll procedures; Stay current with industry best practices and changes in payroll regulations to ensure compliance; Contribute to continuous improvement initiatives related to payroll processing and project management

Requirements

5+ years of experience in multi-state payroll processing; Demonstrated leadership skills, including the ability to guide, mentor, and develop others; Strong knowledge of UKG payroll systems, benefits administration, and compliance requirements; Proven experience preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns (Forms 941, 940, state withholding, state unemployment, etc.); Strong working knowledge of multi-state tax compliance, including state-specific deposit schedules and filing requirements; Experience with quarterly payroll tax reconciliations and resolving variances between payroll registers, general ledger, and tax filings; Familiarity with electronic filing systems (e.g., EFTPS, state portals, local tax agency sites); Demonstrated ability to research, resolve, and respond to tax notices from federal, state, and local agencies; Experience preparing amended returns (941-X or state equivalents) when errors are identified; Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines; Proven experience managing complex projects, preferably related to acquisition or integration activities; Exceptional communication and interpersonal skills

Nice to have

Certification in Payroll (e.g., CPP) or Project Management (e.g., PMP) is a plus; Experience with HRIS systems and data migration processes; Familiarity with merger and acquisition processes and integration strategies

Benefits

Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental); Company-Paid Life and Long-Term Disability Insurance; Ancillary Benefits such as supplemental life insurance and short-term disability options; Classic Safe Harbor 401(k) Plan with employer contributions; Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning