Payroll Specialist

Position Summary: We’re looking for a detail-oriented Payroll Specialist to join our team! In this role you will be responsible for full-cycle payroll processing using ADP, including handling taxes, adjustments, garnishments, and deductions while ensuring accuracy and compliance. Our Payroll Specialist set up and maintain employee data across payroll and accounting systems, process and distribute payroll-related information to carriers, reconcile discrepancies, and provide timely support to variety of stakeholders. If you love numbers, solving problems, and take pride in keeping things running seamlessly behind the scenes. This could be the role for you, let’s talk!

Responsibilities

Accurately process biweekly payroll in alignment with established deadlines, policies, and controls; Enter and maintain payroll data for new hires, terminations, status changes, and compensation adjustments; Process employee timesheets and partner with managers to resolve discrepancies promptly; Ensure compliance with federal, state, and local payroll tax requirements, including accurate setup, updates, and timely filing of quarterly and year-end reports; Partner with HRIS to monitor and validate employee data integrations, ensuring consistency across systems; Support annual compensation and bonus cycles to deliver timely, accurate payouts with proper documentation; Complete required compliance activities, including E-Verify submissions for new hires and wage theft notices for compensation or classification changes; Prepare and validate payroll reports (e.g., 330 report) and maintain documentation to support audits and compliance reviews; Provide timely, professional responses to employee inquiries regarding pay, deductions, and timesheets; Collaborate with payroll team to identify workflow improvements that enhance accuracy and efficiency; Maintain organized, audit-ready payroll records in compliance with legal retention requirements

Requirements

High School Diploma or equivalent; 2 or more years of payroll or HR operations experience; Experience with payroll systems and electronic recordkeeping; Proficient with Microsoft Office Suite (Excel, Outlook, Powerpoint, Word); Dynamic and collaborative team player who thrives in a fast-paced environment, adapts to shifting priorities and ambiguity in a high-growth company; Proactive, proven ability to work effectively independently, with excellent organizational skills and fierce attention to detail; Exceptional written, verbal, and interpersonal communication skills used to build trust and meaningful relationships with diverse stakeholders

Nice to have

Experience with multi-state payroll processing; Experience with general accounting practices and employee benefits; Experience using Deltek Vision software; Experience with a consulting A/E firm in a payroll function