People Operations Specialist

Exa is building a search engine for the AI era. We're looking for someone to join our People team and help build the systems behind how Exa hires, operates, and scales. You'll work closely with our People lead, founders, and Chief of Staff across hiring, onboarding, benefits, compliance, immigration, and global employment operations across our San Francisco, Singapore, and Zürich offices. This is a highly operational role with broad ownership.

Responsibilities

Run end-to-end onboarding for every new hire, from offer letter to first day, and make it feel like a warm welcome rather than a checklist; Coordinate international hires and contractors alongside our local advisors; Support visa and immigration cases with our immigration counsel, and be the friendly face making sure no one feels lost in the process; Own benefits administration day-to-day and support annual renewals; Keep HRIS and people data clean and accurate; Build the trackers, runbooks, and systems that let us scale without chaos; Support compliance work across handbooks, I-9s, SOC 2, and board consents; Help plan offsites, company parties, and team moments that people actually look forward to; Constantly look for ways to improve the employee experience, from the small details to the bigger systems

Requirements

1-4 years of experience in people ops, HR, recruiting coordination, or startup operations; Bachelor's degree in Business Analytics, Administration, Human Resources, or a related field; Exceptional organization - spreadsheets, trackers, and follow-ups are second nature; Strong written communication and warmth being the point of contact for employees, vendors, and lawyers; Discretion with sensitive information, and the judgment to know when something matters more than the process around it; A bias toward action - you figure things out independently when there's no playbook; Strong ownership mentality - you don't wait to be asked to fix problems; Genuine care for the people you support, and a real interest in making Exa a place people love working at

Nice to have

Experience at a top-tier startup or scale-up; International exposure across hiring, employment, or coordination; You've helped scale a company through a high-growth stage

Benefits

premium healthcare benefits (medical, dental, vision); fertility benefits; monthly wellness stipend