Personal Assistant

We're looking for an organised, proactive and experienced Personal Assistant to join our CEO Office. Working closely with the Executive Assistant, you'll support the day-to-day running of our Co-Founders' business and personal administration, ensuring priorities, diaries and logistics run seamlessly. This is an exciting opportunity to join one of the UK's fastest-growing startups, working closely with two founders in a fast-paced, high-growth environment. You'll play an integral role within the CEO Office, providing exceptional day-to-day support while helping the Executive Assistant deliver a seamless experience across both business and personal priorities. This position is offered as a 12-month contract, with the potential to transition into a permanent role.

Responsibilities

Manage the day-to-day calendars of the Co-Founders, confidently scheduling meetings, booking meeting rooms, coordinating meeting logistics and resolving diary conflicts; Arrange domestic and international travel, accommodation and transport, preparing detailed itineraries and managing last-minute changes; Support the Executive Assistant with CEO Office administration and business projects; Prepare meeting agendas, take notes where required and track follow-up actions; Draft correspondence, presentations and other business documents; Process expenses and maintain accurate records; Support the planning and delivery of company events, leadership meetings and off-sites; Provide general administrative support to the Executive Assistant and CEO Office; Coordinate personal appointments and diary commitments; Book personal travel, restaurants and reservations; Assist with gift purchasing and special occasions; Help coordinate family logistics and personal errands; Provide administrative support across a variety of personal projects

Requirements

At least 5 years' experience in a Personal Assistant, Office Assistant or Team Assistant role; Experience supporting senior leaders in a fast-paced environment; Confident managing busy calendars and travel arrangements; Strong organisational skills with excellent attention to detail; Excellent written and verbal communication skills; Highly proficient in Google Workspace (Gmail, Calendar, Docs and Sheets); Able to use initiative, prioritise competing demands and work independently; Highly organised with exceptional attention to detail; Proactive, resourceful and naturally one step ahead; Calm under pressure and able to manage changing priorities; Professional, discreet and trustworthy; Comfortable working in a fast-paced, high-growth environment; Comfortable using AI tools to improve productivity, streamline administrative tasks and continuously find smarter ways of working

Benefits

Dynamic hybrid working environment with a diverse and driven team; Huge opportunity for learning in a high growth environment, with progression opportunities based on success in the role; 25 days of holiday allowance plus public holidays; 1 Birthday Day Off + 2 Tenure-Based Additional Days Off; Subsidised Private Medical Insurance including dental, vision & mental health therapy; Bi-annual performance reviews and tailored development plans; Competitive salary + EMI options scheme; Annual compensation review; Team lunch provided once a week; Quarterly team socials and annual sports day (HIVED Olympics); Enhanced maternity/paternity/adoption policy as day 1 right; Community volunteer days; Cycle to work scheme; Dog friendly office and depots; MacBook Air or Windows Laptop (depending on your preference)