Personal Assistant to Regional Sales Director

Reporting to the Regional Sales Director, the Personal Assistant is responsible for supporting daily administrative and operational tasks to ensure the smooth functioning of the Frankfurt office. This role requires a highly organized and independent professional with strong communication skills and a proactive mindset.

Responsibilities

Manage the daily schedule, appointments, and travel arrangements for the Regional Sales Director; Handle office administration, including procurement, document management, and office facilities oversight; Support finance tasks such as processing invoices, managing phone bill payments, and liaising with local authorities; Assist in preparing reports, presentations, and meeting minutes; Coordinate with the Malaysia team and other global offices to ensure smooth communication; Organize business travel, including booking flights, accommodations, and itineraries; Ensure compliance with local office regulations and administrative requirements; Serve as the primary point of contact for vendors and service providers; Support office events, meetings, and business functions as needed

Requirements

Bachelor’s degree or equivalent professional experience in administration, business management, or a related field; Minimum 3 years of experience in a similar role; Native German speaker with strong English proficiency; Strong organizational and time-management skills, with the ability to work independently; Ability to navigate multicultural work environments and coordinate across different time zones; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Highly organized and independent professional with strong communication skills and a proactive mindset

Nice to have

Experience supporting senior executives; Experience in office administration, procurement, or finance support