Project & Administration Assistant

Since 1996, FIJI Water has embodied what it means to be Earth's Finest Water®. Sourced from a natural aquifer hundreds of miles below the Earth’s surface, and bottled in Viti Levu, FIJI Water is known worldwide for its iconic square bottle, unique mineral profile, and soft smooth taste.

FIJI Water is one of the country’s leading employers–it is innovative and safe and creates long-term personal and professional opportunities for its employees. Being part of FIJI Water is to be in a larger family of businesses and brands across the globe as a division of The Wonderful Company, and one that is helping to make the world a better place with its high-quality, healthy brands, and a mission to ensure the communities where its employees live and work thrive. That commitment extends to the FIJI Water Foundation—one of the largest philanthropic organizations in Fiji—which focuses its efforts and investments on education, clean water access, environmental sustainability, health and wellness, emergency relief, and community development.

Job Overview

- Provide administrative, procurement, reporting, and data management support to the NWVL Project Engineering Team and Natural Agriculture Team. The role ensures efficient day-to-day transactions, accurate record-keeping, timely procurement and payment processing, project cost tracking, and support for business initiatives.

Minimum

Responsibilities

Provide general administrative and clerical support.; Manage document control, filing systems, and SharePoint records.; Coordinate the end-to-end procurement process, including purchase orders, invoices, and payment follow-up.; Liaise with vendors, contractors, and internal stakeholders to resolve enquiries and support business operations.; Maintain accurate records and ensure the confidentiality of information.; Perform data entry, validation, and reporting activities.; Compile and prepare reports, presentations, meeting minutes, and departmental KPI updates.; Track project and program costs, monitor spending against budgets, and escalate variances where required.; Support Finance, Project Teams, and vendors to ensure timely processing and resolution of procurement and payment issues.; Coordinate contractor travel, accommodation, and on-site administrative support.; Support quality, environmental, and compliance initiatives across the site.; Provide administrative and data management support for existing and new strategic initiatives.; Participate in company-wide programs and contribute to continuous improvement activities.; Undertake other administrative duties as required to support departmental and business objectives

Requirements

Diploma or Degree in Accounting, Finance, or a related field (or equivalent; Experience in data management and administration; Excellent written and communication skills Intermediate computer skills

Nice to have

Qualification in Office administration or a relevant field; Valid driver's license