Project Manager - Activations

We’re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you!

Responsibilities

Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines; Evaluate and align processes to improve overall delivery and approval workflows; Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues; Manage stakeholder interactions across internal teams and external partners at all levels; Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events; Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager; Direct onsite staff and team members to ensure successful event delivery; Oversee non-department-tied deliverables such as badging and merchandise rollout; Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects; Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event; Ensure smooth execution of event production and logistics to accomplish the goals of the events business; Where necessary, manage speaker logistics leading up to the event; Track post-event milestones and conduct evaluations to assess success metrics and gather feedback; Prepare final reports summarizing achievements, lessons learned, and recommendations for future events; Manage minutes and tasks reporting, tracking, and monitoring

Requirements

Educated to degree level or equivalent; Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events; Ability to manage multiple projects and deliverables at different stages of the project life cycle; Exposure to evaluating and managing inter-departmental processes and milestones; Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable; Speaks and writes clearly and fluently in English and Arabic to both individuals and groups; Strong interpersonal and customer-facing skills with cultural awareness and sensitivity; Proactive, self-motivated, and capable of managing risk and mitigation planning

Nice to have

Experience with Esports or live gaming events; Experience with defence and/or aviation events; Experience with managing hackathons, CTF or similar competitions

Benefits

BUPA Medical Insurance for you and your family; Annual leave – 25 days; Remote working on Sundays; Working anywhere – 1 month every year; Wellbeing Benefits; Family visa costs (up to max of three children); Individual annual flight allowance for expats; International Relocation Package (if eligible): paid flight to Riyadh for you and your family, 60 days of accommodation or a serviced apartment or SAR 5,000 one-off payment, up to SAR 2,500 reimbursement of shipping goods/excess baggage costs, paid flight home and end-of-service gratuity payment; Local Relocation Package (if eligible): paid flight to Riyadh for individual and family, 30 days accommodation or a serviced apartment or SAR 5,000 one-off payment, up to SAR 2,500 reimbursement of shipping goods/excess baggage costs