Project Manager & Executive Assistant

We're looking for a highly organised, tech-savvy Project Manager & Executive Assistant to support a growing consulting and brand strategy business working with thought leaders, entrepreneurs, and professionals. This is a varied role combining executive support, project management, research, content creation, AI tools, and presentation development. The ideal candidate will be someone who can take ownership of tasks, work independently, communicate clearly, and use technology and AI to work efficiently.

Responsibilities

Provide day-to-day executive and project management support; Manage calendars, meetings, scheduling, and follow-ups; Coordinate projects and ensure deadlines and deliverables stay on track; Conduct research and gather statistics, insights, and supporting information; Use AI tools to research, summarise, organise, and develop content; Create and edit written content including pitch letters, submissions, creative briefs, and other business communications; Support the development of presentations and PowerPoint decks, including detailed 20+ slide presentations; Summarise meetings, calls, and key discussions using tools such as Otter; Help prepare materials for speaking opportunities, conferences, workshops, podcasts, book projects, and other thought-leadership initiatives; Assist with pitching and submissions, including TEDx and conference opportunities; Communicate and coordinate through Slack and other business platforms; Identify opportunities to improve workflows through automation and AI; Take ownership of ad-hoc projects and administrative tasks as required

Requirements

Previous experience in project management, executive assistance, operations, or a similar role; Excellent written and verbal English; Strong research and information-gathering skills; Excellent attention to detail and organisational skills; Comfortable managing multiple projects and deadlines simultaneously; Strong writing, editing, and proofreading abilities; Experience creating professional presentations and slide decks; Highly confident using technology and learning new software; Practical experience using AI tools to improve productivity and produce high-quality work; Able to work independently and proactively without constant supervision; Strong communication skills and comfortable working with senior professionals; Able to adapt quickly and take ownership of tasks from start to finish

Benefits

100% remote; $50 birthday bonus; $200 testimonial bonus