Project Manager

The Project Manager will assist the Principal Investigator in carrying out the scope of work for the Western Washington Trauma and Emergency Care Coalition (W2TEC2). This initiative involves a consortium of six major medical centers and regional medical centers along the Interstate-5 corridor and surrounding region in Western Washington dedicated to creating a regional framework for integrated trauma care, real-time capacity coordination, and disaster resilience. The Project Manager will support a broad range of activities related to regional preparedness, education, data collection, and project coordination. This position serves as a primary lead for assigned W2TEC2 project activities, including tracking, development, and coordination of deliverables. The Project Manager will work closely with the Principal Investigator, coalition partners, and stakeholders to ensure the project is coordinated, documented, and implemented in alignment with the project's scope and goals. This position reports directly to the Principal Investigator located at Madigan Army Medical Center.

Responsibilities

Serve as the primary liaison for key project activities, including coordinating the integration of the GE HealthCare Command Center Software Platform (CCSP) across all twenty partner sites; Assist the Principal Investigator in carrying out all six proposed activities, with an initial focus on Education and Data Collection (TQIP); Coordinate and facilitate meetings, committees, and workgroups with coalition partners and stakeholders; Develop and maintain project documentation, including timelines, progress reports, and submission of deliverables; Track progress on project objectives, ensuring alignment with the W2TEC2 project's scope of work; Prepare and write reports for the Principal Investigator and funding agencies; Establish and maintain contacts with counterparts at regional, state, and partner institutions to ensure overall coordination; Promotes safety and confidentiality of research participants and records at all times; Demonstrates proficiency in performing basic study-related procedures as required; Maintains a collaborative research environment between the PI, other site personnel, research participants, The Geneva Foundation, and the funding organization; Supports and, where appropriate, directs research activities; Prepares research study reports to include awareness of regulatory submission process; Executes and maintains research study under the direction of the Principal Investigator; Manages study documentation (paper and electronic formats); Subject recruitment, enrollment, consenting and follow-up communications, supports, executes, and monitors human performance testing with clinical systems; Maintains documentation of all correspondence and communication pertinent to the research; Procures supplies and equipment as authorized per research budget guidelines; Coordinates and schedules study subject groups and individual interviews, including scheduling of office space/training rooms and preparation of equipment necessary for data collection; Maintains research study administrative, logistical, technical, and data management functions, following proper security measures where appropriate; Maintains the physical security of the research office space and equipment, including key control; Supports the preparation of manuscripts and reports, including budget discussion, formatting and editing; Performs research and development duties that assist current programs managed or developed to help ensure work efforts are successful; Provides technical and after-action reports as requested; Supports the management of the study budget and complies with Standard Operating Practices of The Geneva Foundation and site as applicable; Advises and assists in management duties of the project; Assists and advises on budgetary and resource management topics; Leads multidisciplinary teams and external partners in the development and implementation of project workplans

Requirements

Bachelor of Arts (BA) or Bachelor of Science (BS) required; Five years of experience in healthcare, public health, emergency management, or a related program management position; Minimum of 3 years' experience in project management required; Minimum of 5 years' research experience required; Experience in coordinating multi-site or multi-institutional projects; Familiarity with hospital information systems, electronic medical records (EMR), and data management platforms; Strong organizational and planning skills with the ability to manage competing demands and prioritize work activities effectively; Excellent written and oral communication skills, with the ability to prepare reports, lead meetings, and present data effectively; Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software

Nice to have

Master's degree in a relevant field (e.g., healthcare administration, public health, emergency management) or a Registered Nursing degree preferred; Project Management Certification preferred; Knowledge of trauma systems, quality improvement programs (e.g., TQIP), and clinical research processes is a plus; Experience with system implementation or software integration across multiple sites is highly desirable