Property Administrator - The Summit

The Property Administrator is responsible for assisting the Property Management and Engineering Team with the fast paced, high volume day to day operations of an assigned portfolio of properties, to include but not be limited to the organization, coordination and updating of portfolio specific information, programs and files, acting as communications liaison with tenant contacts through the production of memorandums, Building Engines, weekly tenant newsletter, and e-mails.

Responsibilities

Assist the Property Management and Engineering Team with day to day operations; Maintain good tenant relations through regular personal contact responding to tenants' concerns, complaints and questions; Coordinate tenant communications via e-mail and Building Engines; Manage work-order system, freight reservations, calendars, waiver tracking, security access and conference room requests; Assist with move-in/move-out processes and tenant communication; Provide clerical support to Property Managers and Engineers; Support financial tasks including invoice processing, tenant invoicing and monthly reconciliation of team credit cards

Requirements

2+ years administrative experience; Proficient in MS Word and Excel and possess effective business writing skills; Must be able to exercise a great deal of discretion, work independently or with little oversight and use independent judgement; Possess knowledge of general office policies and administrative procedures and practices; Ability to read, write, speak and understand English; Physical ability to operate a telephone, computer, 10-key, type minimum of 40 wpm, sit for extended periods of time and occasionally lift/carry up to 40 lbs.; Will be expected to manage work-order system; entering, tracking, uploading supporting data and following up; Excellent organizational, computer and communication skills

Nice to have

Associates degree in business management (preferred); Commercial Real Estate experience preferred, but not required

Benefits

Comprehensive medical, dental, and vision benefits; Prescription program; Generous paid time off; Paid Family Leave Program; Employee assistance program; Team events; Management 1:1s and open forums; Workshops and training; Personal learning and development; Business association sponsorships; Hosted Lunch & Learns; 401(k) plan with employer match; Parking and child care FSA; Long Term Disability; Free financial planning and advisory services; Emergency preparedness, first aid, and CPR training; Transit sponsorship