Receptionist

SOCOTEC company is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects. Following our recent acquisition by SOCOTEC, AEG is experiencing significant growth and expanding its service capabilities.
SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.
SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Responsibilities

Reception hours are 8:30 am to 5:30 pm with one hour for lunch; Meets and greets employees, clients and visitors in a friendly, prompt, professional and efficient manner; Answer all calls within first two (2) rings, with a pleasant greeting and direct call to appropriate party of voicemail.; Take a detailed message including full name (correct spelling), Firm Title, and call back number and the time of call. Attempt to cover all bases to notify the corresponding VP of his message. Email, call cell phone, send text message from your personal cell phone.; Orders food and drinks for meetings, sets up meetings and ensures everything is cleaned up after the meeting is over; Copy, file and mail the monthly bills; The reception area is to be always attended after 8:30 am. Coverage is to be performed by Yadira, Karina and Alanna, in this order.; While there may be times when eating (breakfast or lunch) at the reception desk is necessary, it should be the exception to the rule.; Copier maintenance calls; Konica Minolta Machine; Maintain office and kitchen supplies.; Sign for Preferred Business Solutions, Special Delivery, FedEx, UPS, etc. (open supplies / tabs order, and deliveries immediately to ensure accuracy of our order, then stock in appropriate locations); Review the Preferred Business Solutions invoice and highlight the supplies; (Office Supplies - Blue, Cleaning Supplies - Green, Employee Welfare - Pink, Coffee, Tea, Soda, Water – Orange); Create, edit, and mail any correspondence requested by various parties, this includes regular mail, FedEx, UPS, Special Delivery); Copy documents and scans documents as needed; Recycle Documents as needed; Office building maintenance calls (also handled by others).; Scheduling air/heat for holiday hours; Create engagement letters to clients.; General administrative and office tasks; Assist operational manager as needed.; Assist with special projects as needed.; Perform other related duties as assigned.

Requirements

Morning (Daily) Duties:; Pick up newspapers and place in kitchen; Turn on all lights and lamps; Empty dishwasher & make coffee; Stock / sort the fridge; Check the mail at 11:45 to 11:50 am; Check fax machine; Stock paper in the production room machines every morning. Afternoon (Daily) Duties; Drop off any mail before 4 pm; Load and start dishwasher and clean kitchen