Recreation Operations Coordinator

Provide administrative support to the Golf, Spa, and Tennis leadership teams. Coordinate calendars, meetings, and departmental communications. Prepare reports, presentations, purchase requests, and correspondence. Maintain department files, records, SOPs, and confidential documentation. Support payroll preparation, scheduling updates, and invoice reconciliation as assigned. Assist with planning associate engagement activities, training sessions, and departmental events. Order and maintain office and operational supplies. Respond to internal and external inquiries while providing exceptional customer service. Perform other administrative duties as assigned in support of Recreation operations.

Responsibilities

Provide administrative support to the Golf, Spa, and Tennis leadership teams.; Coordinate calendars, meetings, and departmental communications.; Prepare reports, presentations, purchase requests, and correspondence.; Maintain department files, records, SOPs, and confidential documentation.; Support payroll preparation, scheduling updates, and invoice reconciliation as assigned.; Assist with planning associate engagement activities, training sessions, and departmental events.; Order and maintain office and operational supplies.; Respond to internal and external inquiries while providing exceptional customer service.; Perform other administrative duties as assigned in support of Recreation operations.

Requirements

High school diploma.; Minimum of one (1) year of administrative support experience in hospitality, recreation, human resources, or a related professional environment.; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).; Excellent organizational, time management, and multitasking skills with strong attention to detail.; Strong verbal and written communication skills with the ability to interact professionally with associates, leaders, and guests.; Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.; Demonstrated ability to prioritize competing deadlines and work independently with minimal supervision.; Customer-focused mindset with a positive attitude and collaborative approach to teamwork.; Ability to work a flexible part-time schedule, including occasional evenings, weekends, or holidays as business needs require.; Ability to sit, stand, walk, and lift up to 25 pounds as needed to perform administrative and operational support functions.

Nice to have

Previous experience supporting multiple departments or leaders in a hospitality or resort environment.; Experience with scheduling systems, payroll support, purchasing, or hospitality management software.; Knowledge of hotel, golf, spa, or recreation operations.; Experience with associate engagement activities.