Recruiting Coordinator

As a Recruiting Coordinator, you'll be a vital partner to both candidates and our internal teams, helping ensure a seamless, human-first hiring experience. You’ll serve as a primary point of contact for scheduling interviews and maintaining our applicant tracking system, while also supporting key initiatives across our Talent Operations function. Your focus will be on creating a high-touch, inclusive, and efficient hiring process that reflects Grow Therapy’s values. You’ll balance detail-oriented execution with warm, empathetic communication, ensuring candidates feel informed and cared for, and internal stakeholders are set up for success.

Responsibilities

Serve as the primary scheduling coordinator for candidate interviews, primarily for the Tech Team, ensuring logistics run smoothly across hiring teams, time zones, and interview formats; Coordinate onsite interviews and act as the point of contact for candidates when they visit the office, providing white glove service and support; Own communication with candidates throughout the interview lifecycle - providing timely updates, answering questions, and sharing resources that reflect our values and brand; Partner closely with recruiters and interview teams to support organized and consistent interview processes; Maintain data integrity in our applicant tracking system (ATS), ensuring accurate and up-to-date information across candidate and job records; Develop and maintain internal documentation including SOPs, training materials, and communication templates; Support cross-functional Talent projects including our new Early Talent initiative, aimed at process improvement, helping with documentation, implementation, and team-wide accountability; Continuously seek opportunities to enhance the candidate experience by identifying bottlenecks, offering process suggestions, and advocating for inclusive practices

Requirements

1+ years of experience in a recruiting coordinator or talent operations role; Highly organized, detail-oriented, and thrives when juggling multiple tasks and timelines; Experienced with scheduling interviews and managing workflows within an ATS; Worked with candidate records and pipelines, and understands the importance of clean, accurate data; Excellent written and verbal communication skills, and enjoys interacting with people in a friendly and professional manner; Proactive, collaborative, and energized by finding ways to make processes more effective

Nice to have

Fast-paced or high-growth technology environment; Ashby experience is a plus

Benefits

Health Benefits: Comprehensive medical, dental, vision, life, and disability coverage; Grow for Grow: No cost access to therapy through the Grow platform (available to US employees); Financial Wellness: Retirement savings programs and equity opportunities to help you invest in your future; Flexible Time Off, Paid Holidays & Winter Break: Flexible time off, company paid holidays (which vary by country), and a full company wide Winter Break to rest and recharge; Parental Leave: Up to 18 weeks of paid parental leave to support you and your growing family and a new child stipend; Mental Health Mornings/Afternoons: Dedicated weekly flexible time for self care, whether that's therapy, exercise, journaling, time with family, or simply taking a break; Wellness & Development Stipend: Annual stipend to support your personal wellbeing and professional growth, from fitness and education to books and learning resources; Commuter Benefits: Pre tax commuter benefits to support teammates working from one of our hub locations; Home Office & Meals: Support for your home workspace plus meal benefits, with offerings tailored to both remote and hub based employees; Additional Perks: A variety of wellbeing benefits, including wellness memberships, virtual care, pet insurance discounts (where available), and global travel assistance