Recruiting Coordinator

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. ABOUT THE ROLE: We’re looking for a detail-oriented and proactive recruiting coordinator to support our fast-paced JAPAC Talent Acquisition team. This is a contract role ideal for someone who thrives in a dynamic environment and enjoys coordinating processes, managing systems, and creating a great candidate experience.

Responsibilities

Schedule interviews and coordinate logistics across multiple time zones; Maintain accurate data in our Applicant Tracking System (ATS); Communicate with candidates throughout the interview process to ensure a smooth and positive experience; Partner with recruiters and hiring managers to support end-to-end recruitment processes

Requirements

1–3 years of experience in a coordination, recruiting, or people ops/HR support role; Strong organizational and time management skills; ability to manage multiple tasks with high attention to detail; Comfortable working with different time zones and managing scheduling complexity; To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.

Nice to have

Excellent written and verbal communication skills in Japanese and English will be a plus; Familiarity with ATS (Greenhouse or Workday) and Google Suite products is a plus