Recruiting Operations

You’ll be a core member of Mercor’s Recruiting Operations team, supporting hiring across multiple functions. This role is focused on high-quality coordination, ATS (Ashby) management, and ensuring a seamless candidate experience at scale. You’ll partner closely with recruiters and hiring teams to keep processes running efficiently—from scheduling interviews to maintaining clean pipeline data to supporting recruiting events and onsite logistics. This is a highly operational role with broad exposure across teams, ideal for someone who thrives in fast-paced environments and enjoys building structure in ambiguity.

Responsibilities

Own scheduling & coordination; Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams; Manage complex scheduling across candidates, interviewers, and stakeholders; Ensure interview loops run smoothly and on time; Handle reschedules, conflicts, and last-minute changes with speed and attention to detail; Maintain ATS (Ashby) & pipeline hygiene; Maintain accurate, up-to-date candidate records in Ashby across all roles; Ensure consistent tagging, stage movement, and data integrity; Support reporting and pipeline visibility by keeping data clean and structured; Flag inconsistencies or gaps in process and follow up with recruiters as needed; Support candidate experience; Serve as a key point of contact for candidates throughout the interview process; Ensure clear, timely, and thoughtful communication at every stage; Anticipate and resolve logistical issues before they impact candidates; Support post-offer coordination and onboarding logistics; Support events & onsite logistics; Help plan and execute recruiting events (e.g., Superdays, candidate dinners, networking events); Coordinate logistics including scheduling, communications, travel, and onsite execution; Ensure a high-quality, organized, and welcoming onsite experience; Ad hoc projects & process support; Support recruiting operations projects and process improvements as needed; Assist with documentation, templates, and workflow standardization; Step in where needed to unblock coordination or operational gaps

Requirements

2–5 years of experience in recruiting coordination, recruiting operations, or similar roles; Experience with Ashby (or similar ATS); Strong organizational skills and attention to detail; Ability to manage multiple priorities and stakeholders in a fast-paced environment; Clear, professional communication (written and verbal); High ownership and reliability—you follow through and keep things moving

Benefits

Aggressive quarterly performance bonus structure; Generous equity grant vested over 4 years; $15K relocation bonus (for moving to the Bay Area); $10K housing bonus (if you live within 0.5 miles of our office); $1.5K monthly stipend for meals; Free Equinox membership; $200 monthly laundry reimbursement; $200 monthly personal wellness reimbursement; Health, Dental, Vision insurance; 401(k) with company match