Safety, Fleet & Training Administrator

DS Smith Logistics is seeking a highly organised and detail-driven Safety, Fleet & Training Administrator to support our Fleet & Compliance, Health, Safety & Environment (HS&E), and Driver Training activities. The role will be based at our Kemsley site. This is a varied and business-critical administrative role, requiring excellent time management and the ability to manage competing priorities. Hours: 37.5 - Monday to Friday, 08:00 - 16:00 (flexible).

Responsibilities

Maintain accurate fleet asset records in line with legislative and Operator Licence requirements; Administer vehicle defects, damage repairs and recharge processes; Manage vehicle and trailer data for assets entering and exiting the business; Record and report vehicle accidents and damage; Produce timely fleet reports and liaise with internal teams, suppliers and industry bodies; Arrange external training courses as required; Support DVSA CPC submissions, centre audits and internal/external compliance audits; Maintain accurate training, induction and licence records for all drivers (including agency); Produce and circulate monthly Driver Training reports; Update electronic licence checking systems and weekly training records; Support training invoicing and maintain Driver Trainer programmes and assessor refresher records; Provide administrative support for HS&E activities across the business; Maintain accurate HS&E records, systems and compliance documentation; Prepare and distribute HS&E updates, briefings and performance data; Support audits and manage key HS&E calendars and compliance deadlines; Escalate serious HS&E matters to management; Communicate clearly with stakeholders at all levels; Analyse data to support reporting, insights and cost efficiencies; Support ad hoc projects, continuous improvement and other duties as required

Requirements

GCSEs or A-Levels (or equivalent); Experience in a similar administrative role; Strong IT skills, particularly in Excel and PowerPoint, including formulas, data analysis and reporting; Excellent organisational skills with strong attention to detail; Ability to analyse data and produce accurate, professional reports; Strong written, verbal and presentational communication skills; Ability to manage competing priorities and work independently using initiative; Must have a full Drivers Licence

Nice to have

An administration qualification; Experience within transport and logistics or another regulated environment; Knowledge of fleet compliance, driver training or HS&E administration

Benefits

25 days' holiday plus bank holidays; Pension scheme; Life assurance; Income protection; Employee assistance program; Cycle to work scheme; Shopping discounts; On site parking