School Registrar

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.

Responsibilities

Maintains and manages school records in an organized manner; Coordinates with registrars for missing documents; Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE); Processes requests for records from outside School Systems/Agencies within the prescribed time; Assists in regular file reviews to ensure compliancy including verifying the presence of documents; Contacts School districts to acquire student records information for identification of at-risk as needed; Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters; Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators; Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately; Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

Requirements

Must reside in North Carolina; High school diploma or equivalent; One (1) year of related work experience; An equivalent combination of education and experience; Ability to pass required background check; Ability to work independently, typically 40+ hours per week; Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

Nice to have

Demonstrated organizational skills and knowledge of systematic filing procedures; Ability to function as part of a team of office professionals; Good verbal and written communication skills; Ability to use web-based database programs to enter and monitor education information; Ability to perform multiple tasks; Some proficiency in Microsoft Outlook, Word and Excel; Associate degree; Two (2) years of experience