Senior Bids and Proposals Specialist (Morning Shift)

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Job Brief

The Senior Bids and Proposals Specialist is responsible for assisting the Team Lead in day-to-day operational management within the Bids and Proposals function. This includes involvement in strategy execution, working with major pursuits and proposal managers, and providing end-to-end proposal assistance, training, and guidance to junior members of the team.

Responsibilities

Lead / Assist on region-specific must win pursuits and manage complex compliance requirements; Contribute to and lead Go /No Go and green light analysis / readiness to bid assessment in partnership with capture / bid managers, update CRM data as needed to maintain accuracy; Contribute to pre-RFP proposal planning, Four Rules win strategy and message, and ensure client issues and discriminators in deliverables.; Build positive relationships and support team formations on pursuits; Contribute, write and edit key draft proposal content such as executive summaries or cover letters; Develop content plan for proposal or provide templates to writing team with specific requirements/compliance or messaging guidance; Facilitate and organize content for milestone and color reviews, manage recovery and implementation of comments and finalization of documents and compliance; Collaborate with graphic designers on design and custom graphics or layout. Support final and edit layout in Word, InDesign, or other programs and follow branded templates and coordinate final production; Conduct client or industry research as needed; Serve as a champion for specific client/portfolio or sector of the business line and contribute to new content.; Coordinate with subcontractors to gather data required and provide technical guidance; Participate at pre-bid meetings with bid or capture manager to build knowledge or external relationships; Apply technical knowledge and work with senior members of the team in managing complex pursuits and developing process improvement initiatives; Assist the Team Lead in managing team workload and performing quality checks on output of junior members of the team prior to submission to stakeholders and clients; Address critical and unique issues, identify risks, and propose ways to prevent occurrence of similar issues and concerns; Lead and support key improvement projects and provide guidance and technical expertise to junior members of the team

Requirements

Amenable to attend face-to-face interview and assessment stage; Bachelor’s degree in Communications, Journalism, Business, Marketing, or equivalent combination of experience and education; 6-8 years of Bid experience, preferably within a professional services firm in a similar industry; Advanced proficiency in MS Office tools such as Word and PowerPoint; Understanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identity.; Skills in Adobe Creative especially InDesign would be highly regarded