Senior Executive Assistant

Our client is a growing organization seeking an experienced Senior Executive Assistant to provide high-level administrative, operational, and project support to the CEO. The Senior Executive Assistant will serve as a trusted support partner to the CEO, managing calendar and inbox priorities while coordinating projects, communications, meetings, travel, and administrative responsibilities.

Responsibilities

Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and protecting time for key priorities; Monitor and organize the CEO's inbox, identifying and prioritizing important communications; Draft email responses and other correspondence on behalf of the CEO when appropriate; Coordinate projects and initiatives across multiple teams and stakeholders; Track project timelines, deliverables, deadlines, and outstanding action items; Act as a key point of contact between the CEO and internal teams; Coordinate communication with external stakeholders on behalf of the CEO; Organize meetings, conferences, and executive commitments; Prepare agendas, documents, and supporting materials ahead of meetings; Coordinate travel arrangements, itineraries, reservations, and related logistics for business trips; Support the CEO with personal administrative responsibilities, appointments, and projects; Help maintain alignment between the CEO and internal teams; Identify opportunities to improve administrative processes and executive workflows

Requirements

Open to candidates based in LATAM, Africa, and Eastern Europe; Available to work during U.S. business hours aligned with the client’s time zone; 5+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar executive support professional; Proven experience directly supporting CEOs or other C-level executives; Significant hands-on experience managing complex executive calendars and inboxes; Experience coordinating projects, deadlines, and deliverables across multiple stakeholders; Experience managing executive meetings, travel arrangements, and administrative logistics; Experience drafting professional communications on behalf of senior executives; Experience operating in fast-paced, high-demand environments with competing priorities; Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously; Strong calendar and inbox management capabilities; Strong project coordination and follow-through skills; Excellent written and verbal communication skills; Strong attention to detail and commitment to accuracy; Ability to anticipate needs, identify potential issues, and act proactively; Strong judgment when prioritizing executive requests and responsibilities; Ability to work independently without requiring constant direction; Comfortable handling confidential and sensitive executive information with discretion; Proficiency with Microsoft Office and Google Workspace; Ability to coordinate effectively across executives, internal teams, and external stakeholders; Adaptable and comfortable working in a fast-paced environment where priorities may change quickly