Senior Executive Assistant

Ibotta is seeking a Senior Executive Assistant to support our Chief Revenue Officer and contribute to our mission to Make Every Purchase Rewarding. This fast-paced, detail-oriented role enhances the efficiency and effectiveness of our leadership team. The ideal candidate is a resourceful, organized self-starter who thrives in a collaborative environment and makes decisions with confidence. Our Chief Revenue Officer oversees a broad portfolio inside the business including Sales, Account Management, B2B Marketing, Measurement & Insights and Revenue Operations. The Senior Executive Assistant will manage a high volume of travel, complex scheduling and meeting coordination, while liaising with senior leaders across the organization, supporting special projects, ensuring smooth office operations, and managing day-to-day workflow. No two days look the same at Ibotta, so adaptability is essential.

Responsibilities

Manage the CRO's heavy, ever-evolving calendar, proactively adjusting logistics and rescheduling meetings while maintaining clear, professional communication with all stakeholders; Plan and manage comprehensive domestic and international travel, including detailed itineraries, flight tracking and real-time support throughout each trip; Oversee all meeting logistics, including materials preparation and catering coordination; Own the planning and execution of events for the revenue team, from initial concept through flawless on-site delivery; Collaborate with the marketing team on planning and logistics for CPG trade shows and industry events; Handle sensitive and confidential information with the utmost discretion, diplomacy, accuracy, and attention to detail; Attend meetings as needed to capture minutes and drive follow-up on action items; Submit and reconcile monthly expense reports in a timely manner; Support cross-functional special projects as needed; Collaborate closely with administrative and executive assistants across the organization to ensure alignment and continuity of support; Occasional travel to conferences and meetings as needed; Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere.

Requirements

7+ years of proven experience supporting C-suite executives required; Intermediate to advanced proficiency with Google suite; Excellent written, verbal, and interpersonal communication skills, with a keen ability to listen attentively and engage effectively across all levels of the organization; Proactive mindset, sound judgment, and the ability to anticipate needs before they arise; Flexibility to work evenings and weekends as needed; Demonstrated experience managing complex domestic and international travel logistics; Proven business acumen, with the ability to understand revenue team priorities and exercise discretion when representing the CRO internally and externally; Exceptional organizational skills and the ability to manage competing priorities in a fast-paced, deadline-driven environment; Experience coordinating and executing corporate events, offsites, or team gatherings; Proven ability to partner cross-functionally with marketing teams on trade show and industry event logistics; A high degree of professionalism and polish when interfacing with customers, investors, and other senior stakeholders; Ability to build strong working relationships with other administrative and executive assistants to ensure seamless cross-functional support; Candidates must live in the United States; Applicants must be currently authorized to work in the United States on a full-time basis

Nice to have

Bachelor's degree preferred, or equivalent professional experience; CPG environment experience

Benefits

Competitive pay; Flexible time off; Benefits package (including medical, dental, vision); Employee Stock Purchase Program; 401k match; Denver office perks include paid parking, snacks, and occasional meals; Equity included in overall compensation package; Relocation bonus (if not based in Denver)