Senior Executive Assistant

Reporting directly to the Chief Financial and Business Officer, this Senior Executive Assistant acts as the strategic administrative partner for a multi-disciplinary team of executives, which includes Finance, Business Development, Product Development, and Drug Discovery & Development Sciences. This person will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to these functions. The Senior Executive Assistant has a strong professional presence, is action-oriented and has the ability to interact effectively with all levels of the organization and represent Altos accurately and positively in all settings.

Responsibilities

Completes a broad variety of administrative tasks for the aligned leaders including managing an active calendar of appointments and complex meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; prepares and manages internal and external meetings, including meeting logistics, minutes, and compiling related materials and documents; Provides a bridge for smooth communication between the Chief Financial and Business Officer's office and internal departments and other members of the executive committee; demonstrating leadership to maintain credibility, trust and support with senior management staff; Initiates project planning and follow-up actions to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues and actions; Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, business development activities, and other department needs; Lead for, and manager of, administrative programs and projects across the department; Organize, plan, and execute team events; Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned; Be a highly engaged and collaborative administrative team member to support intermittent executive coverage needs, and site support activities and events

Requirements

Strong work tenure: 8+ years of experience supporting Senior Executives; Strong experience developing internal and external communications and cross-functional and global partnerships; Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail and thorough follow-through; Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners; Expert level written and verbal communication skills; Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information; Highly resourceful team player, with the ability to also be extremely effective independently; Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response; Demonstrated ability to achieve high performance goals, meet deadlines, and manage time effectively; Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment; Experience working with all levels of management, employees, vendors, external business partners, and high-level officials; Unwavering commitment to integrity; Proficient in Google apps, Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat; Ability to interact with a high degree of executive presence and decorum with external partners and high profile individuals

Nice to have

Bachelor's degree desired; Experience in C-suite support, particularly Business or Corporate Development experience; Significant experience interacting with a wide variety of C-level executives, investors and board of director level executives; Experience and interest in biotechnology and science; Utilize 'pro-level' Google Slides and Powerpoint skills to design, format, and refine high-impact C-suite / senior officer presentations; Prepares and manages meeting and follow-up materials to ensure action items are clearly communicated, tracked and completed; Review and edit Word documents for clarity, consistency and grammar; experience with deal term sheets and contracts a plus