Senior Executive Assistant

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste and mitigate loss, advance sustainability, circularity and transparency and better connect brands and consumers. We design and develop labeling and functional materials, radio-frequency identification (RFID) inlays and tags, software applications that connect the physical and digital and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2025 were $8.9 billion. Learn more at www.averydennison.com .

A. Assist GM & LTs in business works

- Responsible for maximizing efficiency and effectiveness of all administrative works: daily/weekly/monthly business schedule, meeting arrangement on timing & logistics, visa application, business trip accommodation and traveling arrangement, T&E claim….
- Cooperate with related functions & consolidate data to make the regular report (daily/ weekly/ monthly) as requested, prepare presentations (LTs Meetings, AOP, Projects etc.), meeting minutes for LTs meetings other paperwork tasks, draft the communication for various topics (org changes, leadership guidances, etc)
- Support GM/LTs to review and check Recommendation before getting the approval to comply with policies and highlight with exceptional case.
- Notify & announce LTs decisions to relating people.
- Other administrative works to meet LTs needs and comply with the company’s requirements.
- Calendar Management for leaders
- Receive activities request
- Make reasonable adjustment and proposal for a smooth day to day engagement

B. Coordinator for Admin Logistic & Legal

- Manage and booking flight tickets / hotel/ visa for business trips for all Users
- Manage & payment Mobifone/Vinafone and telephone services of Long Hau
- Manage & arrange layout of the meeting room for workshop/event in Long Hau
- Organize for visit trips, meetings at national/regional scope: offsite meeting; team building by being in charge of logistics arrangement: venue selection within budget; contracting process; propose the program agenda & satisfaction survey.
- Coordinate with Function Heads to find out the training course within budget; process contract as guideline; schedule training and arranged logistics for team.
- Support team on administration for meeting arrangement and any business relative request
- Follow company policies & processes. Support team members at locations by printing, follow and get documents approval from LTs
- Legal document management
- Arrange POA; Notarized documents
- Organize meetings, including scheduling, sending reminders and organizing catering when necessary
- Coordinate with participants to schedule the meeting
- Create the meeting template, work with leaders on the high level content, and work with relative stakeholders to prepare the details
- Coordinate the logistics needed for the meetings
- Take note for some requested meetings
- Send out the meeting minutes
- Follow up on the action required
- Organized event: Management meeting, Dinner party, welcome party, farewell party, birthday party, regional/VIP visting.... for LTs

C. Birthday & Recognition program

- Manage & deliver Birthday gift for all Users ( one time/month >> within 03 days)
- Manage & deliver vouchers of Thank you program ( one time/month)

D. Others

- Ad-hoc assigned by LTs or Admin Manager
- Support CSR activities (Customer Social Relation)

Requirements

Education: Bachelor’s degree in relevant major; Functional expertise (experiences, functional skills):; Technical/ finance background preferable; Strong communication skills in both English and Vietnamese; Well-organized; CSR knowledge; Administrative experience (2-3 years)