Senior Proposal Writer/ Proposal Specialist

SOCOTEC, a provider of niche consulting services in the architecture, engineering and construction industries, is seeking a Senior Proposal Writer to join its national proposals team. The role is based in one of its Florida offices (Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando) and supports the building envelope, sustainability, energy efficiency, code advisory, commissioning and fire/life safety practices, with a focus on public-sector and municipal clients in Massachusetts and New England. The role is full-time, with a minimum of 4 days per week in-office and up to one day remote.

Responsibilities

Participate in daily team scrum to review proposal priorities and progress; Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees; Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations; Conduct research, gather information, and attend meetings with service line leaders; Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions); Review proposals and estimates with technical team leaders and update according to their input; Collaborate with internal Legal and Finance teams to produce complete packages; Provide quality control review of proposals prepared by other team members; Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building; Collect, enter, and maintain client and project data in CRM platform (Deltek); Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics; Develop and coordinate RFP response packages in InDesign, proposal documents, and estimates

Requirements

Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation, preferably within an architecture, engineering, or consulting firm with public-sector experience; Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail; Ability to manage competing deadlines while juggling multiple proposals; Comfortable collaborating in-office with technical leaders across multiple disciplines; Bachelor's degree required; Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams)

Nice to have

Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes; Experience in architecture, engineering, or related field; Experience with Deltek Vantagepoint

Benefits

Medical, dental, and vision coverage; 401(k); Paid vacation; Holidays; Opportunities for professional development; Limited local or regional travel may be requested