Senior Proposal Writer/ Proposal Specialist

We are seeking a Senior Proposal Writer in Charlestown, MA to join our national proposals team. This is a full-time role with the expectation that a minimum of 4 days per week are in-office, with up to one day per week remote. This role will be integral to supporting SOCOTEC's specialized building envelope, sustainability, energy efficiency, code advisory, commissioning and fire/life safety practices, with a specific focus on: Developing proposals for public-sector and municipal clients; Strengthening SOCOTEC's relationships with local towns, agencies, and institutions throughout Massachusetts and New England; Serving as an in-office resource for multiple service line leaders.

Responsibilities

Participate in daily team scrum to review proposal priorities and progress; Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees; Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations; Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC's expertise and competitive advantages; Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions) to strengthen responsiveness and positioning; Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements; Collaborate with internal Legal and Finance teams to produce complete packages; Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery; Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts; Collect, enter, and maintain client and project data in our CRM platform (Deltek); Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback; Develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates under the direction of the Proposal Team Manager

Requirements

Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation; Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail; Ability to manage competing deadlines while juggling multiple proposals; Comfortable collaborating in-office with technical leaders across multiple disciplines; Bachelor's degree required; Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams)

Nice to have

Established knowledge of Massachusetts/New England municipalities, state agencies, and public-sector procurement processes; Experience in architecture, engineering, or related field; Experience with Deltek Vantagepoint

Benefits

Medical, dental, and vision coverage; 401(k); Paid vacation; Holidays; Opportunities for professional development; Limited local or regional travel may be requested for proposal meetings, interviews, or business development support