Senior Proposal Writer/ Proposal Specialist

SOCOTEC is seeking a Senior Proposal Writer to join its national proposals team, based out of one of its Florida offices (Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando). The role supports SOCOTEC's building envelope, sustainability, energy efficiency, code advisory, commissioning and fire/life safety practices, with a focus on public-sector and municipal clients. The position is full-time, with a minimum of 4 days per week in-office and up to one day per week remote.

Responsibilities

Participate in daily team scrum to review proposal priorities and progress; Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees; Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations; Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC's expertise and competitive advantages; Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions) to strengthen responsiveness and positioning; Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements; Collaborate with internal Legal and Finance teams to produce complete packages; Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery; Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts; Collect, enter, and maintain client and project data in our CRM platform (Deltek); Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback; Develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates; Develop proposals for public-sector and municipal clients; Strengthen SOCOTEC's relationships with local towns, agencies, and institutions throughout Massachusetts and New England; Serve as an in-office resource for multiple service line leaders

Requirements

Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation; Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes strongly preferred; Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail; Ability to manage competing deadlines while juggling multiple proposals; Comfortable collaborating in-office with technical leaders across multiple disciplines; Bachelor's degree required; Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams)

Nice to have

Experience with Deltek Vantagepoint; Experience in architecture, engineering, or related field; Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes

Benefits

Medical, dental, and vision coverage; 401(k); Paid vacation; Holidays; Opportunities for professional development; Limited local or regional travel may be requested