Site Administrator **Internal Applicants Only**

Who are Culina?

Culina is the UK’s leading independent specialist supply chain partner, trusted by some of the nation’s best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day.

We currently have an exciting opportunity within The Pallet Network (TPN). TPN are award-winning palletised freight distribution across the UK, Ireland and beyond, powered by a nationwide network of independent transport partners.

Known for our award-winning service, we value excellence, teamwork, and innovation – making sure the pallet get to wherever it needs to go.

Life in this role

We are currently recruiting for a Site Administrator to join our team in Swadlincote on a full time permanent basis!

As a Site Administrator you will be responsible for providing comprehensive administrative support to the Network Development, Commercial Division and Marketing team, including managing small projects aligned with the administrator’s skill set to further support the business.

Salary: £29,246 per annum.

Working hours: Monday-Friday, 9am-5pm.

What you’ll need ...

Responsibilities

Provide full administrative support to Network Development team, Commercial department and Senior Management team.; To support the recruitment of new partners by producing documents, data, reports and KPIs including: Partner Contracts, Process Changes, Recruitment Packs including non-disclosure agreements, Area profiles and maps, Recruitment Campaigns.; Support new Partner onboarding and corporate customer onboarding, setup and implementation activities, ensuring all documentation and system requirements are completed.; Manage and support purchase orders (POs), invoices, finance administration and query resolution.; Produce, maintain and distribute KPI reporting for Partners, Customers and 444 activity.; To assist with external marketing on behalf of TPN and their Partners.; Support the Commercial Director in managing in-house platforms.; Assist and support the Marketing Manager with the planning and organisation of Partner events.; Maintain accurate records, reports and management information to support operational and commercial decision making.; Service failure administration – RNM’s to provide adjudication outcome.

Requirements

Proficient in providing high-level administrative support, including document management, reporting, and KPI tracking.; Previous experience in a support role within a commercial or network development team, ideally within logistics or partner-driven industries.; Experience in using CRM platforms and in-house tools, with the ability to support the Commercial Director in managing these systems.; Competent in conducting area research for partner recruitment and sales using tools like Hubspot and Fame, interpreting data to support strategic decisions.; Ability to produce accurate documents, data, and reports, ensuring quality in partner contracts, recruitment packs, and other critical materials.; Excellent written and verbal communication skills to effectively liaise with TPN partners and internal teams, building strong relationships and maintaining consistent follow-up.; Capable of efficiently coordinating multiple tasks, including event planning, recruitment campaigns, and project assignments, with a strong focus on prioritisation.

Benefits

Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.; Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.; Eye Care Vouchers – free eye tests and discounts on prescription glasses.; Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.; Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.