Surgical Equipment Coordinator

Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. The Surgical Equipment Coordinator serves as the critical link between surgeons, operating room teams, and key support departments, helping ensure surgical teams have the right equipment, instruments, implants, and supplies exactly when they need them to deliver exceptional patient care. This role is the primary point of contact for the OR department to obtain the appropriate capital equipment, disposables, and physician preference items.

Responsibilities

Serves as the primary liaison between surgeons, OR leadership/staff, Supply Chain, Clinical Engineering, Sterile Processing, Infection Control, Finance, Legal and vendors to coordinate equipment, supplies, and services; Manages capital equipment processes, including intake, prioritization, gathering quotes, Workday requisitions, monthly capital review meetings, and follows up on approvals and implementation; Coordinates physician preference items (PPIs) by facilitating requests, evaluating needs, and aligning with contracting, Supply Chain, Sterile Processing, and clinical stakeholders; Initiates and tracks procurement workflows in Workday, including WSS requests for new items/trials, requisitions for goods/service, new supplier requests, and legal services requests; Monitors department expenses, including tracking high-cost implants, participating in monthly financial reviews, and supporting cost-per-case analysis efforts; Coordinates scheduling-related resources, including preference card accuracy, vendor communication, specialty equipment/implants, laser rentals, neuromonitoring services, and mitigation of equipment conflicts; Provides operational support, including MEOC preparation, Origami review follow ups, SBAR development, and participation in recurring team meetings; Partners with Supply Chain to facilitate contract requests/renewals/extensions, including legal reviews; Partners with sterile processing to collect and share Instructions for Use (IFUs), order backup stock and replacement instruments as needed

Requirements

Associate's Degree required; 2+ years experience as a Surgical Tech in an Operating Room or 2+ years experience in an Operating Room as an RN required

Nice to have

1+ years Pediatric OR experience preferred; CST-Certified Surgical Technologist - The National Board of Surgical Technology and Surgical Assisting preferred