Talent Acquisition Coordinator

Aquent is partnering with a prominent global financial services firm renowned for its innovative approach to investment management and commitment to delivering exceptional client outcomes. This organization is dedicated to fostering a collaborative environment where talent thrives and contributes directly to its mission of helping clients achieve their financial goals. Join a team that values precision, partnership, and continuous improvement, and play a pivotal role in shaping its future workforce. Are you a solutions-oriented and highly organized professional eager to make a tangible impact on the talent acquisition process? We are seeking a dynamic individual to join a Talent Acquisition Enablement team, where your expertise will be crucial in ensuring a seamless and positive experience for every candidate and hiring manager. This is an exciting opportunity to leverage your scheduling prowess, communication skills, and data-driven mindset to optimize recruitment workflows and contribute directly to attracting top talent for a world-class organization.

Responsibilities

Scheduling & Operations: Expertly coordinate complex virtual and in-person interview schedules across diverse time zones. Manage all end-to-end logistics for on-site visits, including candidate travel arrangements, lodging, meal coordination, and room bookings, ensuring a flawless experience.; Candidate & Stakeholder Experience: Serve as a critical partner to Talent Acquisition Business Partners, hiring managers, and candidates, providing timely, clear, and empathetic communication throughout the entire recruiting lifecycle.; System Administration: Create and maintain accurate candidate records and requisition data within recruiting systems.; Cross-Functional Collaboration: Partner effectively with legal, compliance, human resources operations, and strategy teams to ensure scheduling and onboarding practices are seamlessly aligned with broader organizational objectives.; Data & Process Optimization: Utilize reporting dashboards and key metrics to inform decision-making, proactively recommend process improvements, and support change management initiatives that enhance efficiency and effectiveness.

Requirements

Proven experience as a Talent Acquisition Coordinator or in a high-volume scheduling role within a complex, fast-paced environment; Intermediate to advanced proficiency with Outlook and sophisticated calendar management techniques; Experience with Applicant Tracking System (ATS) platforms; Strong learning agility, demonstrated ability to adapt to shifting priorities, analyze information to resolve challenges, and take calculated risks to improve workflows; High emotional intelligence with clear, cohesive written and verbal communication skills; Ability to offer constructive feedback and voice concerns effectively; Demonstrated ability to manage multiple requests simultaneously, prioritize tasks effectively, and work independently with minimal supervision

Benefits

Subsidized health, vision, and dental plans; paid sick leave; retirement plans with a match; free online training through Aquent Gymnasium