Talent & Ops Coordinator

Every candidate's first real impression of Numeric - and every day thereafter upon joining - run through this role. As we scale hiring across engineering, sales, and solutions, the quality of that experience becomes a direct input into our offer-acceptance rate and our brand in a tight talent market. At the same time, our NY office is where culture gets made or lost day to day and right now we have no dedicated owner shaping that, in lockstep with our SF People Ops team. This person will own two of the highest-leverage surfaces at Numeric: how we bring people in, and how it feels to be here once they've joined. Getting this right now means both scale together intentionally, instead of it getting figured out as we grow (and it’s happening fast!). You'll spend most of your time driving our recruiting engine - making everything we do possible - and the rest keeping our NYC office running and our culture strong, in partnership with our SF-based People Ops team.

Responsibilities

Talent Operations (~70%): Own interview scheduling and logistics across multiple roles/interviewers, including complex, multi-stage, in-person loops; Be the operating system of the talent team by managing candidate communication and experience end-to-end (confirmations, reminders, feedback loops); Lead reporting, pipeline reports, and process troubleshooting for the talent team; Help shape, define, and refine recruiting workflows as the team scales; Support offer logistics, reference checks, and new-hire paperwork; Maintain ATS hygiene in Ashby; keep candidate records, stages, and notes accurate and current; Workplace & Culture (~30%): Own day-to-day NYC office operations: stocking, supplies, vendor coordination, basic facilities issues; Plan and execute in-office events, team lunches, and culture moments - the fun stuff!; Act as the on-the-ground partner to the SF-based People Ops/Office Manager - flagging issues, aligning on policies, keeping NYC in sync with company-wide people ops; Help shape and protect team culture as headcount grows (onboarding touches, recognition, traditions); Serve as a go-to point of contact for NYC-based employees on office/logistics questions

Requirements

1–3 years in recruiting coordination, people ops, HR admin, and/or office management from full time or internship experience; Strong organizational skills and comfort context-switching between detail-heavy scheduling and people-facing culture work; Experience displaying discretion with sensitive candidate/employee information; NYC-based, in-office 5 days/week

Nice to have

Hands-on ATS experience, whether Ashby specifically or a comparable system like Greenhouse or Lever; Experience at a startup where roles are fluid and undefined, and you built the process yourself; Interest in growing into a broader People Ops or Talent role over time