Team Assistant

We offer an opportunity you simply won’t find anywhere else. In less than six years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 550-plus team across twenty seven offices in eleven countries. Role Terms. Contract type: 12-month fixed-term. Target Start Date: From August 1st, 2026 onwards. We’re looking for a proactive, driven Team Assistant to join and support our Asset Management team in Finland on a 12-month fixed-term contract. You’ll be part of a young, dynamic team, working alongside colleagues from all over the world and report into the Regional Director of Finland. The candidate we’re looking for will be a supportive and solid multi-tasker, with superb interpersonal skills and an irresistible drive to get things done. You’ll be the glue that holds our Asset Management team together, lending administrative support where it’s needed, handling the day to day, and doing what it takes to keep our show on the road. You’ll support managers with administrative tasks so they can focus on their core responsibilities. As our Team Assistant, you’ll make sure contracts and agreements are prepared and our archive is accurately maintained. You’ll keep property portals and third-party listings sites updated with vacant premises as well as registering and following up on leads in the CRM system.

Responsibilities

Support the Asset Managers with Property Marketing activities and Broker co-operation; Proactively assist in business planning and organizing, planning, and communicating with tenants, vendors, brokers and valuers; Support the Asset Managers with Property Marketing activities; Coordinate local market implementations of centrally driven initiatives such as CMS and CRM systems; Administrate leads and leasing processes; Implement and maintain a good structure in physical archive and digital document management system regarding Asset Management

Requirements

+2 years of experience in administration, Assistant or similar roles; Fluent in Finnish and English, both spoken and written; Available for a 12-month fixed term contract; Comfortable in an international setting and can interact with stakeholders at all levels; Command of MS Office Outlook, Excel, Word and PowerPoint; Ability to think three steps ahead and link different activities and understand how they influence and are dependent on one another; Excellent communication skills, both verbal and written; Positive, proactive, can-do attitude and problem-solving skills; Creates order in a hectic and dynamic environment

Benefits

In-house learning and development programs; Flexible approach to work; International and collaborative organization